With the Covid-19 era sending so many teams remote, it is important to create an effective management strategy. A remote team can be both small or big depending upon the company’s requirements.
These research-based tips are a great way to improve time management and productivity of your team members while easing the burden on managers during the transition:
Scheduling Daily Check-In:
Take this as an opportunity to connect with your employees. Daily check-ins should focus on project updates and day-to-day needs. These meetings are important for maintaining the constructive relationship between you and your team. The meeting should discuss simple questions such as:
- What are you working on today?
- Do you need help with anything?
- What is your top priority for the day?
Communication is of the utmost importance whether the members are working in a normal workplace or working remotely. Beyond appropriately frequent check-ins, more extensive documentation of tasks allows for better clarity regarding responsibilities, duties, tasks, and deadlines. Your team will also be able to pick up where they left off if they are multitasking multiple projects.
Making Better Use of Technology
Make ample usage of the great communication tools that are now available, both free and paid for.
For video conferencing, these include Google Meet, Zoom, and Microsoft Teams. These tools act as efficient communication channels. Though they may require some training at first, once understood, they act as a great engagement strategy.
Be careful with overusing these tools, however. “Zoom Fatigue” has been studied widely with many firms adopting a moratorium on meetings one day a week. NMW stands for “No Meeting Wednesdays.”
You’ll also find great tools for shared project tracking including Basecamp, Trello, Jira, and others. These tools allow you to share screenshots, post questions and questions, and generally accomplish work without having a formal meeting. This approach to work is called “asynchronous.”
Establishing Engagement Rules
By establishing a clear set of communication rules, the engagement between the team members and manager becomes more satisfying and efficient.
Having an agenda for all meetings and agreeing to be present and not interrupt others is a great place to start.
Checking In on the Process
The transition to remote has been challenging for firms that were very accustomed to shared environments. While you may have had the best of intentions when you unveiled your remote work plan, you likely didn’t account for everything. Treating the process as a journey that your team is helping guide is the best approach.
Focus on the Outcome
Micromanagement is to be avoided for well-documented reasons related to employee retention, quality of output, and more. While it’s important to have appropriate, organized check-ins, managers need to give their teams the trust and space to do their best work, without random phone calls, unnecessary emails, and other distractions. Was the team successful? Look at the outcome. How the team produced it is less important.
Don’t Forget Relationships
Carve out some time during your video meetings for some non-work-related banter and conversations. This helps in encouraging interactions between the members themselves on a social level.
Another great way to create social engagement between employees is by hosting virtual gatherings. From Houseparty to hosted events on AirBnB and elsewhere, you’ll be surprised at what is available. Many options are even great for getting your more introverted staff to have a blast.
It is important for you to understand the struggles, anxieties, and stress faced by remote employees. Many have personal and familial health concerns to manage. Parents are juggling children and work without the same childcare support they had prior to the pandemic.
Making accommodations for employees who are producing at the same level but perhaps quite as available helps in improving their emotional intelligence.
Now that you have the right tips and tricks on how to effectively manage remote employees, you can help your team stay engaged, motivated, and feel supported.
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