What makes FINSYNC stand apart from QuickBooks? Learn the fundamental differences between the two software platforms, and how FINSYNC can make payments easier for your small business.


When you started your small business, accounting was probably not at the top of your list of priorities. Still, it’s an essential part of running a business, especially when it comes to paying your bills. Many online accounting software platforms offer help in that area, and at first glance, their features seem fairly similar. After all, the process of paying a vendor is pretty straightforward, so shouldn’t choosing accounting software be the same?

In reality, it’s not. 

The process of paying a vendor typically looks something like this: 

Step 1:  Log into your software of choice

Step 2:  Click the “Make a payment” button

Step 3:  Choose a vendor, or register a new one

Step 4:  Enter payment details

Step 5:  Make a payment

However, different software platforms have different features for some of these steps, which can either save or add hours of work to your team’s already busy schedule. That’s time that could be better spent elsewhere.

Let’s look at how FINSYNC’s payment process compares to QuickBook’s process for making payments. We will focus on steps 3 through 5, since that is where the differences become apparent.

More Payment Options for Your Business 

When it comes to the interface, both FINSYNC and QuickBooks offer a user-friendly shortcut to start a new payment with one button. The real differences come into play when you need to set a payment method for your payment/vendor. 

With QuickBooks, you can only choose between a bank transfer or a check. With FINSYNC, on the other hand, you can additionally pay your vendors with a credit or debit card. 

Utilize Your Credit Card as a Payment Method

Credit cards are quickly becoming a popular payment method for small businesses because they’re easy and convenient. The benefits credit cards offer cannot be underestimated. 

For example, if you run a small interior design firm, it doesn’t matter if the company where you buy furniture for your clients only accepts ACH payments, while the florist you prefer will only accept checks. You can still charge both of those expenses on your credit card and only have to deal with one payment a month — the due date of your credit card bill.

FINSYNC makes it simple to pay cash-only vendors with a credit card via an email request. It’s equally easy for you to accept credit card payments, typically getting approved the same day you apply. 

Having a credit card payment option also helps with cash flow management. With FINSYNC, you can utilize your credit card at times when you have to make payroll and invoices from vendors are piling higher than the cash balance in your bank.

Lastly, pushing more of your expenses to charge cards gives you more access to rewards such as cash-back or travel points. 

Vendors Choose Their Preferred Payment Method

With FINSYNC, your vendors also get the freedom to choose the most convenient way to get paid. This ability relieves you from gathering and safely storing your vendors’ payment information (which is another problematic step we’ll address later) and keeping it up to date. 

Once you send a payment to your vendors using FINSYNC, they can choose how they want to receive the payment. Even if they choose a check, FINSYNC will take care of the payment. This feature can save you a great deal of time.

Vendors Get a Free Payment Portal

With FINSYNC, vendors can receive payments without creating an account, but if they choose to create their own account, it is 100% free for them to sign up. The process is also significantly easier to complete in FINSYNC than in QuickBooks. 

The free portal offers detailed payment information that exceeds what traditional ACH payments and checks can provide. When you send a payment in FINSYNC, you have the option to add both attachments and descriptions to the payment. 

This functionality eliminates the need for extra phone calls and emails to clarify what invoices were paid and when you paid them. If the vendor needs a copy of the invoice or clarification of a specific charge, they can take a look in the portal. All past information is stored once they create a profile. Consequently, the reconciliation of payments is much easier on their side, which is an added bonus for the vendors.

There is also an additional layer of security that comes with using FINSYNC as opposed to QuickBooks.

Double Blind Payment Process

Another big advantage FINSYNC has over QuickBooks is the double-blind payment process. It doesn’t matter if your vendors prefer ACH payments or checks. The routing, account, and payment information for both parties won’t be shared. 

This double-blind process offers significant security protection for both you and your vendors. Unlike QuickBooks, FINSYNC stores all payment information internally without ever exposing it. This way, your data is safe from security breaches, and you don’t have to take extra precautions when it comes to cybersecurity to protect sensitive payment information.

Benefits of FINSYNC for Vendor Payments

By choosing FINSYNC’s payments platform, you get the freedom to use the payment method that’s most convenient for your business. This choice saves you time when processing different methods of payments from different vendors, and you can take advantage of the benefits that paying with a credit card can provide. 

Furthermore, your payment information is always secure when you pay your vendors through FINSYNC. They never see your routing or account information. You also never see theirs, which relieves you of the burden of data security.

Bottom line? FINSYNC’s payment platform offers more flexibility, more options and more security than QuickBooks. But don’t take our word for it. See what small business owners who have used both platforms have to say about their experience. Or, see how FINSYNC can help you pay vendors with less hassle firsthand with a free trial.