7 Things to Consider When Choosing a Business Checking Account

Leading a successful business goes beyond having an outstanding product or service. It demands the skillful handling of financial resources. One fundamental part of this financial management is choosing a business checking account. This decision, seemingly straightforward, carries substantial implications for your business’s daily functioning.


In your quest to find the best business checking account for your organization, it is vital to consider numerous factors. Here we delve into 7 things to consider, assuring that the account you open suits your business needs.


1. Fees


Start by examining the fees associated with the account. Banks often charge a variety of fees, including monthly maintenance fees, transaction fees, ATM fees, and more. These fees can add up quickly and can eat into your profits, particularly if your business conducts a high volume of transactions. So it’s essential to understand the bank’s fee structure.


2. Deposit Limits


Next, consider the account’s deposit limits. Some bank accounts restrict the amount of money you can deposit daily or monthly. If your business generates substantial revenue or deals with significant cash transactions, these limits could prove inconvenient, requiring you to make multiple deposit transactions each week. Hence, make certain that the deposit constraints of the account are a good match.


3. Daily Balance Minimums


Some business checking accounts require maintaining a minimum daily balance, which could be as high as $5,000. Falling below this balance could result in penalties, affecting your bottom line. If your business’s cash flow fluctuates significantly or if you are just starting out and don’t have a substantial cash reserve, an account with a high minimum balance requirement may not be the best fit. Always read the fine print before committing to an account to avoid unexpected charges.


4. Interest Rates


While business checking accounts generally offer lower interest rates than personal savings accounts, some banks do offer attractive rates for higher balances. If you plan to keep a substantial amount of money in your account, the interest earned could be a beneficial income source. It’s worth comparing interest rates from different banks to identify an account that offers competitive returns.


5. Online Banking


The convenience of online banking isn’t merely a bonus, it is a must-have for modern business operations. It allows owners to manage their finances conveniently, regardless of location. With online banking, you can review your account balance, conduct fund transfers, pay bills, and deposit checks, all without visiting a physical bank branch.


You should also consider the online banking platform’s compatibility with your chosen accounting software. Integrating these tools can make the management of your finances more efficient and effective.


6. Customer Service


Customer service is another critical factor. It is important to assess the potential bank’s responsiveness and helpfulness in addressing any questions or concerns you may have. Consider contacting other business owners within your network and asking about their experiences with different banks to gather valuable insights and recommendations.


Additionally, to get a better understanding of a bank’s customer service quality, it can be helpful to seek reviews from reputable sites such as Trustpilot, BBB (Better Business Bureau), or Yelp for feedback and experiences shared by other customers.


7. Room to Grow


As your business grows and evolves, your banking needs may change. Therefore, it’s important to choose a bank that can grow your business. Consider not only your immediate needs but also what services you might need in the future, such as business loans, credit cards, ACH lockbox, or credit card processing. The right bank should be a partner in your business’s growth, providing the support and services you need to flourish.




Ultimately, opening a business checking account will depend on your business’s unique needs and circumstances. By considering the factors above, you can select an account that aligns with your business needs, helping ensure your financial operations run smoothly. Remember, the best account is one that simplifies your operations, minimizes fees, and supports your business’s growth and profitability.


How FINSYNC Can Help


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.


When and Why to Open a Business Checking Account

Embarking on a new business venture can be an exciting journey filled with endless opportunities. As an entrepreneur, you can explore your passions and make money while being your own boss. However, managing finances is a significant responsibility that should never be taken lightly.


Opening a business checking account is a critical step toward financial management, but timing is everything. Understanding when to open a business bank account and the benefits of having a separate account is crucial to your success. Let’s dive in and discuss valuable insights on these topics.


When to Open a Business Account?

This decision can impact your financial operations, taxes, and personal liability. Hence, opening a business account as soon as you start earning or spending money for your business is advisable. This ensures that your personal and business finances are separated, making it easier to keep track of your business expenses and profits.


Waiting too long to open a business checking account can cause confusion and make it challenging to differentiate between personal and business transactions. You may find yourself in a position where you need to track down specific business expenses, and it can be challenging to do so if they are mixed in with personal transactions. 


Benefits of Business Bank Accounts

You may think you do not need to open a separate business account because your business is still in its infancy or you are still operating as a sole proprietor. However, accuracy is paramount when it comes to accounting, and having a separate business account can provide you with several advantages. 



One of the most significant benefits of having a business checking account is protection. If your business operates as a sole proprietorship, your assets are at risk in case of legal issues or bankruptcy. By separating your personal and business finances, you can protect your capital from any financial problems your business may face.


Professionalism and Credibility

A separate business checking account shows potential clients, partners, and investors that you take your business seriously and are committed to its success. It also makes it easier to receive client payments, close open invoices, and pay expenses related to your business.


Tax Simplification

Detaching your personal and business finances makes it easier to keep track of your business expenses and earnings. This will make it more manageable to file your taxes and potentially lower your tax liability.


Purchasing Power

Having a business checking account also gives you purchasing power. You can use your account to pay for business expenses like supplies, equipment, and rent. Some banks also offer credit cards and loans for business owners, which can help you grow your business.


Prepare for Growth

Finally, having a separate business checking account helps you prepare for growth. As your business grows, your financial needs will change. Having a separate account for your business makes it easier to track your finances, apply for loans or credit, and manage your cash flow.


Final Thoughts


Opening a business checking account is necessary to manage your finances as a business owner. Even if you are just starting out, separating your personal and business finances can help you keep track of your income and expenses and avoid confusion.


If you’re ready to take this step, be sure to check out our article “How to Open a Business Bank Account.” We provide step-by-step instructions on gathering the necessary documents and opening an account. With the right business checking account and banking partnership, you can set your business up for success.


How FINSYNC Can Help


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

7 Reasons You Need to Hire an Accountant for Your Business

Steering a business toward success demands a wide array of talents, unwavering determination, and a clear vision. However, overseeing the financial details of a company often presents a significant challenge without the appropriate assistance. Employing the expertise of a professional accountant, coupled with the utilization of advanced financial software such as FINSYNC, can effectively propel your business toward a path of growth and stability.


Let us explore the importance of accountants and how FINSYNC can assist you in finding the right accounting professional to match your business needs and goals.


1.  Expertise in Financial Management

Accountants are highly trained professionals who bring extensive knowledge and expertise in financial management. They offer a deep understanding of accounting principles, tax regulations, and financial reporting standards, ensuring that your financial affairs are handled competently and efficiently. 


Partnering with an accountant can help you maintain accurate financial records, analyze your business’s performance, and make informed decisions based on reliable data.


2. Time and Cost Savings

As a business owner, your time is best spent focusing on strategic planning and growing your business. Hiring an accountant allows you to delegate complex financial tasks such as bookkeeping, payroll processing, and tax filing. This enables you to focus more on the crucial aspects of your business.


Additionally, using FINSYNC’s platform for payment processing, payroll management, and keeping track of your cash flow further automates and simplifies these tasks, freeing up even more of your valuable time.


3. Accurate Tax Planning and Compliance

Navigating the complex and ever-evolving tax landscape can be overwhelming. Accountants specialize in tax planning and compliance, ensuring your business remains compliant with tax laws while maximizing tax deductions and credits. 


FINSYNC complements this by providing easy financial monitoring and simplifying tax preparation tasks.


4. Financial Analysis and Decision-Making

Accountants possess the expertise to analyze financial statements, identify trends, and provide valuable insights into your business’s financial health. Coupled with the analytical capabilities of FINSYNC, these insights can guide you in making data-driven decisions that drive growth and improve your bottom line.


5. Business Planning and Forecasting

An accountant can assist you in creating financial projections, conducting sensitivity analyses, and developing a robust business plan. By leveraging their expertise and FINSYNC’s comprehensive financial management solutions, you can present a compelling case to owners and investors to ensure your business goals align with your financial capabilities.


6. Audit Preparation and Support

Accountants are well-versed in audit procedures and can help you navigate the audit process seamlessly. With FINSYNC’s ability to keep accurate and detailed records, the disruption caused by audits can be minimized, increasing your chances of a favorable outcome.


7. Long-Term Financial Strategy

Building a sustainable and successful business requires a long-term financial strategy. Accountants can provide strategic advice on capital investments, expansion plans, and financial risk management. FINSYNC supports these long-term strategies with tools for tracking expenses, cash flow management, and evaluating financial health.




In summary, accountants provide more than just bookkeeping and tax services. Partnering with the right accountant can help your small business achieve its goals more effectively while minimizing financial risks. FINSYNC’s platform enables businesses to quickly and effortlessly connect with highly rated accounting professionals, giving them access to comprehensive financial management solutions that optimize their organization’s performance.


How FINSYNC Can Help


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.


FINSYNC Spotlight Interview – Elaine Smith-Poyourow, TLT- Tomorrow’s Leaders Today

Education is often considered the foundation of our future. Many believe it is vital to provide young individuals with the necessary skills and resources for success. Our highlighted entrepreneur suggests that traditional school methods need to adequately address essential life skills like entrepreneurship, team leadership, and advanced learning opportunities.

Elaine Smith-Poyourow established the nonprofit organization TLT – Tomorrow’s Leaders Today. She strongly advocates for the importance of empowering future generations with the basic skills required to thrive in the modern world. Elaine’s leadership has made a significant impact on the lives of many young people and is instrumental in shaping a brighter future for the next generation.


What prompted you to start using FINSYNC?

We were working with First United Bank, and we started the Payroll process. As a non-profit, we only have one paid employee. So, we were looking for affordability, convenience, and efficiency, and FINSYNC was recommended for it. 


What about the FINSYNC Platform attracted you to it?

David with First United Bank recommended it to us. We were not in a position to start taking on payroll and tax reporting requirements. But this had to be done, and this was a cost-effective way of doing that. 


Tell me about your company and what inspired you to start.

TLT – Tomorrow’s Leaders Today, is a 501C3 nonprofit organization. We are dedicated to developing youth leaders through education, collaboration, and mentorship with community and business leaders for the collective benefit of both the students and their communities. 


This started with me going through leadership classes and asking, “Why aren’t the youth being taught leadership disciplines in school?” Since COVID, it has morphed into more. Not only do we have leadership classes, but we have real-life skills, soft skills, higher education, and career readiness training. We support ages 13 and up for any of our classes and our free online library.


Additionally, we have an intensive 20-position internship program that covers everything from accounting to website development for ages 15 to adults for those living in Texas. This program runs three times a year, and it is our most popular program. 


What are some of the challenges you’ve faced as a small business owner?

Getting the awareness out there that we offer these opportunities. Also, getting people involved to support us and to bring this program further into the community.


What’s the best thing about being a small business owner? 

The reward of helping all these young and upcoming leaders of tomorrow be successful. Helping them get the skills they need to complete higher education or be self-sufficient and find a good job if they choose not to pursue higher education. 


What are the biggest benefits your business has experienced using FINSYNC?

The biggest benefit of using FINSYNC is the transparency and accountability and knowing that we are following all the regulations, FDIC, and IRS rules. It has been easy to be on top of all that. 


How does having FINSYNC connected to your accounts make your business life easier?

We are supported by volunteers. FINSYNC has allowed us to be more efficient and succeed without having a dedicated accounting role. It is just the push of the button at the end of the month, and payroll is done. 


What advice do you have for those thinking about owning their own business?

You have to look into the IRS laws along with local and state laws in your area. You need to research who your competitors are going to be and what makes you unique. If you are going to hire a staff, you need to plan for their salaries and taxes. Most of all, how are you going to process payroll


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

Why Reconciling Your Bank Statements is Essential for Small Business Owners

Your small business is a well-oiled machine, but even the best machines need regular maintenance to keep them running smoothly. One often overlooked yet crucial aspect of maintaining your company’s financial health is reconciling your bank statements for your business bank account. This essential process holds the key to ensuring your internal balances align with your bank balances, keeping your business on the path to success.


Imagine bank statement reconciliation as the unsung hero of cash flow management, tirelessly working behind the scenes to catch inconsistencies that could otherwise spell disaster for your business’s growth. By taking a short break from your daily operations to reconcile your bank statements, you are investing in the long-term prosperity of your company.


What is Bank Statement Reconciliation?


Bank statement reconciliation is the process of comparing your internal banking records with your bank statement. This is done to ensure records match and that there are no discrepancies between the two systems.


Typically, a company will receive a monthly bank statement from its financial institution showing all the transactions that have occurred during the month. The company’s owner or accounting team will then compare this statement to their own records of transactions, including deposits, withdrawals, and any other activity on the account.


Here are several methods that assist small businesses in enhancing their financial oversight by reconciling their bank statements.


Save Time


Embracing the power to save time with monthly bank reconciliations can revolutionize your financial management, streamline your tax filing process, and improve your cash flow monitoring. 


Failing to embrace the time-saving power of regular bank reconciliations can result in inaccuracies in your financial reports, severely impacting your business and consuming time to rectify. Regular reconciliations offer the advantage of early detection of discrepancies, saving you time and preventing errors in your financial statements.




Ensuring your bank statements are accurately reconciled regularly is important for safeguarding against employee or outsider theft, which can compromise your company’s financial health. Reconciliations also provide an extra layer of security to help smooth money transfers between accounts, keeping your bottom line healthy. 


Not reconciling your bank account may leave you unaware of uncleared transactions, leading to overdraft fees and other bank charges compromising your financial security. Additionally, inadequate bank account reconciliation can put you at risk of non-compliance with government regulations, jeopardizing your entire organization.




Keeping an accurate budget is pivotal to managing your money responsibly, especially if cash flow is a challenge. Regularly reviewing your bank statements through the reconciliation process helps ensure that all transactions made from your accounts are accurate, allowing you to trust the information provided by your financial institution


This also helps you avoid mistakes that can hinder effective business finance management, leading to cash flow issues and financial difficulties down the line. Furthermore, Producing imprecise financial statements and reports can erode confidence from customers, vendors, and other stakeholders in the business.




Reconciling your bank statement is not only crucial for effective cash flow management, but it is also an integral part of the growth of your organization. Going over your individual transactions line-by-line can help keep your spending under control and ensure that your total expenses stay within the parameters of what you allocated in your budget. 


Moreover, identifying and tracking trends in your cash flow is a great way to learn how you spend your money and make more informed financial decisions, which can support your business growth.


Failing to reconcile your bank statements can have multiple negative consequences for growth. Not only may you overlook trends or patterns in your business finances, leading to missed opportunities for growth, but also, not reconciling can result in errors that erode customer confidence, vendors, and other stakeholders. This, in turn, can ripple across your organization, potentially jeopardizing its overall success and financial stability.




Ultimately, reconciling your bank statements should be a core component of any business. It is an essential piece of going beyond just monitoring income and expenses to keeping up with overall financial stability. Beyond the security benefits, the practice provides accurate information about your financial standing. Reconciliation can give you unshakable peace of mind and empower you to make bold, informed decisions about growing your business.


How FINSYNC can help


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.


Simplify Your Finances: 5 Essential Tips for Small Business Accounting

Small business owners often grapple with the complexities of finances. Minimize stress and financial setbacks by exploring these 5 essential tips for small business accounting.


1. Keep Accurate Records

The first step to simplifying your business accounting is to keep accurate records. This means tracking all income and expenses, including proper documentation of invoices and receipts. Managing cash flow, preparing taxes, and making informed business decisions can be problematic without accurate records.


2. Separate Personal and Business Finances

Keeping business and personal accounts separate will drastically improve financial tracking and management for your company. One way to accomplish this is by opening a separate business bank account and obtaining a business credit card. Mixing personal and business finances may cause complications during tax season and result in inaccurate deductions. By separating expenses, you can accurately claim tax deductions for business-related costs, avoid discrepancies, and prevent costly penalties. 


3. Monitor Cash Flow

Proper cash flow management is paramount for the survival and growth of any business. You must closely monitor cash flow to ensure sufficient funds to cover expenses, pay employees, and invest in the growth of your business. 


By tracking cash flow closely, you can make informed decisions about hiring new staff, investing in new equipment, and marketing overhead.  Additionally, you can identify areas where you can reduce expenses, negotiate better payment terms with suppliers, or increase revenue streams.


4. Outsource When Necessary

Outsourcing financial tasks, like hiring an accountant or bookkeeper, or using once-per-year tax services, can help manage finances efficiently, freeing time and ensuring accuracy. Outsourced professionals can also offer valuable advice for effective financial management, potentially saving money long-term.


Understanding tax obligations, following IRS guidelines, and knowing available deductions are crucial for small business owners to avoid penalties and ensure compliance. Utilizing services like Liberty Tax, H&R Block, a bookkeeper, or an accountant can provide the necessary assistance as your business grows.


5. Use Accounting Software 

Finally, simplify your business finances with accounting software like FINSYNC, designed for small businesses to create invoices, track expenses, manage payroll, and generate financial reports effortlessly.


Automation can significantly streamline your operations, reduce the risk of errors, and save time. One of the most significant benefits of automation is reducing time spent on data entry. Using software like FINSYNC, you can automatically import transactions from bank accounts and credit cards, eliminating tedious tasks like manually entering data into spreadsheets. 


Furthermore, automation revolutionizes invoicing by tracking open invoices and ensuring prompt payments. Automatic invoicing sends alerts to customers when payments are due or late fees are applied, enhancing overall efficiency.



Managing small business finances does not need to be overwhelming. By employing appropriate tools, strategies, and resources, accounting becomes more accessible, saving you valuable time and money. Furthermore, hiring qualified financial experts like accountants and business coaches can help you alleviate stress and enjoy peace of mind knowing that everything is being handled properly. 


Taking advantage of the latest technology can also make managing finances significantly easier, allowing you to focus on growing your business!


How FINSYNC Can Help


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.


4 Ways to Turn Last-Minute Clients into Loyal Customers for Accounting Firms

Your accounting firm likely encounters last-minute clients, which can cause disruption and stress to your team’s workflow. However, with the right strategies in place, you can effectively manage these clients and even turn them into opportunities to showcase your exceptional service. 


Here are four strategies to manage your last-minute clients in your firm:


1. Set Clear Expectations and Maintain Open Communication

Start by communicating with your clients upfront about potential risks and consequences, such as penalties or late fees, and explain the necessary steps to complete their request. This will help manage their expectations and prevent any surprises down the road. Maintain open communication throughout the process to ensure the client is aware of any updates or changes.


2. Prioritize Tasks and Allocate Resources Efficiently

Prioritize tasks based on urgency and complexity to allocate resources efficiently. Consider implementing a system to categorize and prioritize client requests, so your team can work through them in an organized manner. Identify team members with the appropriate expertise to handle specific tasks and avoid overloading them. If necessary, consider outsourcing to a qualified third-party provider.


3. Embrace Technology and Automation

Streamline your workflows and enhance efficiency by embracing technology and automation. Cloud-based accounting software and data analytics tools can help you work through tasks faster and more accurately. Investing in technology can help your team work through last-minute requests more efficiently and with less stress.


4. Implement Surge Pricing or Fees

To discourage procrastination and compensate your team fairly, consider implementing surge pricing or fees for last-minute services. Communicate these policies to clients upfront so they know the costs associated with their last-minute requests. Prepare your team for time-sensitive situations by investing in training and providing tools to manage stress effectively.



To sum up, managing last-minute clients can be challenging, but they are also an opportunity to demonstrate your firm’s ability to go above and beyond. By applying the strategies discussed, you can identify areas for improvement and refine your processes. This approach is vital to the success of your accounting firm and ultimately leads to greater client satisfaction. With the right mindset and approach, you can effectively manage clients with urgent requests and ensure your firm’s continued success.

What is FINSYNC?

FINSYNC allows your small business customers to run their businesses on One Platform. They can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your small business customers start, scale, and succeed, contact us today.

10 Ways Financial Statements Can Help Your Small Business Grow

As a small business owner, understanding your company’s financial health is critical to its long-term success. Luckily, financial statements can be a powerful tool to help you achieve this goal. By providing a detailed overview of your business’s financial performance, financial statements can help you identify areas that require improvement, capitalize on growth opportunities, and ultimately drive your company’s expansion.


Inside this analysis, we will explore ten essential ways financial statements can help your small business grow, expand, and flourish. Whether you are just starting or looking to take your business to the next level, understanding the power of financial statements can be the key to unlocking your company’s full potential. So, let’s dive in and discover how you can leverage financial statements to achieve your business goals.


1. Monitor Inventory 

Inventory statements can help you monitor your inventory levels and ensure you always have the right amount of stock. By avoiding stockouts and overstocking, you can improve your cash flow and reduce the risk of waste.


2. Monitor Cash Flow 

Cash flow is the very foundation of any successful business. Without a steady flow of money coming in, even the most innovative and promising ventures will eventually wane. Thankfully, one of the three financial statements is the cash flow statement, which can be a game-changer for small business owners looking to stay on top of their finances. 


This statement helps you keep track of the money coming in and going out of your business, enabling you to identify any potential cash flow problems and take the necessary steps to address them before they spiral out of control. Whether it is keeping an eye on expenses, improving billing and invoicing practices, or exploring new revenue streams, understanding your cash flow situation is vital to building a sustainable and thriving business. 


3. Evaluate Profitability 

One of the most powerful tools at your disposal is the Profit and Loss Statement (P&L), also known as the income statement, and is the 2nd of the three financial statements. You can gain valuable insights into your business’s overall profitability by clearly understanding your revenue and expenses over a specific period.


But it is not just about assessing your bottom line. A P&L statement provides a wealth of information to help you make smarter business decisions. By carefully reviewing your profit and costs, you can identify areas where you are spending too much or not generating enough revenue. With this knowledge, you can adjust your strategy and make changes that will improve your profit margins and drive more growth.


4. Identify Trends 

The final statement is the balance sheet, which focuses on a company’s assets, liabilities, and equity. By looking at these three numbers, you can learn a lot about your organization and identify trends in your business. 


For example, you may find that your revenue exhibits a consistent upward trend, reflecting a strong and expanding clientele. On the other hand, you could observe that your expenditures are escalating at a rate surpassing your net income, suggesting the necessity to reduce expenses or investigate alternative income streams.


5. Analyze Expenses 

Financial statements are critical for scrutinizing your company’s financial health and pinpointing areas ripe for cost reduction. By meticulously examining these statements, you can gain insights into your business’s spending patterns and identify opportunities to streamline expenses.


Reducing unnecessary costs bolsters your company’s profitability and frees up valuable resources that can be channeled toward business growth and expansion. This strategic reallocation of funds can potentially accelerate your venture’s success and long-term sustainability.


6. Plan for Taxes 

Projecting your tax liability using your financial statements lets you stay one step ahead when tax season rolls around. By closely examining your company’s financial position, you can anticipate potential tax obligations and devise strategies to mitigate them, effectively avoiding unwelcome surprises.


Implementing strategies such as meticulous expense monitoring, exploring available tax credits, and contributing to retirement plans, among others, can yield significant benefits for your business.


7. Make Informed Decisions 

The real power of financial statements lies in their ability to inform your decision-making. Armed with this knowledge, you can develop strategic plans and take decisive action to steer your business in the right direction. 


Financial statements provide the insights you need to make informed and effective decisions, whether investing in new marketing initiatives, streamlining your operations, or exploring new sales opportunities.


8. Secure Financing 

If you want to secure your business financing, financial statements are essential to your pitch. These documents provide a comprehensive overview of your company’s financial health and can play a critical role in convincing banks or investors to provide the funding you need to grow and succeed.


These statements can help highlight the strengths of your business and the potential for future growth. You can create a compelling narrative that resonates with lenders and investors by showcasing your track record of success and your plans for the future.


9. Benchmark Against Competitors 

Staying ahead of the competition is essential for long-term success. That’s why financial statements are invaluable for benchmarking your company’s performance against others in your industry. 


By evaluating your P&L statement relative to your competitors, you can uncover crucial information about your enterprise’s advantages and areas for improvement. To make these comparisons, consider utilizing resources like financial benchmarking websites, such as appinio, Market Research, and Bizminer, which offer industry-specific financial data that can help you assess your business’s performance against industry standards.


Your competitors can motivate you to push yourself even further. By striving to outperform your peers, you can set ambitious goals and develop strategies to achieve them. This can help you create a culture of excellence within your organization and drive innovation and growth in your industry.


10. Plan for the Future 

Finally, every forward-thinking business owner continually plans for the future, which is why financial statements are vital for developing a long-term growth strategy. 


With this information at your fingertips, you can develop a comprehensive plan for achieving your goals and expanding your operations. You can identify areas where you need to invest new resources, cut costs, or explore new income streams. You can also make informed decisions about hiring, marketing, and other critical business areas.


Moreover, financial statements can help you prepare for unexpected events, such as economic downturns like inflation or shifts in your industry. By clearly understanding your financial position, you can confidently develop contingency plans and adapt to changing circumstances.



To sum it up, financial statements are an absolute game-changer for small business owners eager to scale their operations. The balance sheet, income statement, and statement of cash flows work together to provide invaluable information to help you realize your entrepreneurial dreams. So, seize the power of financial statements, and watch your business flourish like never before.


How FINSYNC can help


A Small Business Owner’s Guide to Cash Flow Management

As a small business owner, you are often focused on the day-to-day operations of your business, such as managing sales, marketing products or services, and handling customer interactions. However, one critical aspect often overlooked is cash flow management.


According to studies conducted by SCORE and US Bank, 82% of small businesses fail due to poor cash flow management. Effective liquidity management is crucial for a small business’s survival. Therefore, as the owner, you must prioritize cash flow management to increase your chances of success.


In this article, we will explain the importance of cash flow management for small business owners and tips to help your business succeed.


What is cash flow management?


Cash flow management is the process of tracking, analyzing, and optimizing the flow of cash in and out of a business. It involves monitoring the money that comes in from sales, investments, and loans and the money that goes out for expenses, salaries, and other costs.


The primary goal of cash flow management is to know the amount of cash a business needs to meet its financial obligations. Additionally, it encompasses forecasting future cash flows and implementing strategies to prevent any potential cash flow challenges.


Why is Cash Flow Management Important


Cash flow management is key to a thriving and prosperous business for quite a few reasons. 


  1. Helps with budgeting and forecasting. This can help you make strategic plans for the future.
  2. Improves decision-making. An accurate picture of future cash flow can help you with choices about spending, hiring, and investing. It can also help you identify areas to cut costs or improve efficiency.
  3. Encourages faster payments. Understanding cash flow will emphasize the importance of sending out invoices promptly and following up on late payments to ensure money comes in quickly.
  4. Prevents cash flow problems. By monitoring cash flow, you can identify potential issues early and take action to prevent them – for example, forgetting to pay employees and late or missed payments.
  5. Provides a clear picture of financial health. Awareness of cash flow leads to knowing the financial status of your business. That can help you make decisions to increase your chances of securing loans for future growth.


Tips for Effective Cash Flow Management

Be Consistent

The first tip is to be consistent with tracking all incoming and outgoing cash. Make it a habit either manually or with the help of accounting software.


Plan Ahead

To anticipate potential cash flow issues, you should develop a cash flow projection that illustrates estimated cash inflows and outflows for a specific timeframe. 


Monitor Accounts Receivable

It is important to monitor accounts receivable closely and follow up on late payments. Also, consider offering discounts for early payment or implementing a late payment fee.


Consider Financing Options

Consider lending options, such as loans or lines of credit, to cover short-term cash flow gaps. However, be careful not to take on too much debt, as this can lead to further cash flow problems.


Projected Job Costs

For large projects, make sure you have a clear comprehension of the projected job costs or project scope. This allows you to accurately plan for the required resources – including materials, labor, and time – which can help you avoid overspending or underestimating the necessary resources for a project. This can have a large effect on improving the overall profitability of the project and your business.




Because you are focused on the day-to-day aspects of growing your business, like sales, marketing, operations, and support, it can be a challenge to focus on cash flow management. However, poor cash flow management is the single greatest reason why small businesses fail. Making time to understand and monitor cash flow management will give your business the best chance to scale and succeed.


How FINSYNC Can Help


FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

Bob Hardy FINSYNC Customer Spotlight Interview

When starting a business, ambition isn’t everything. You must cultivate and understand your ‘why’ or your passion. Finding success will often prove difficult without a passion because that unwavering enthusiasm will give you the determination to make your dream come true, no matter what obstacles arise on your journey toward achieving greatness. With every new venture, it pays off to ask yourself: What is my purpose?


Jeannine Breedlove had a vision, which she put into action with her unstoppable passion for saving lives. Bob Hardy shares the incredible story of how Jeannine created Grace Abounds Rescue Mission, an influential non-profit striving to do good in this world every single day. 

Jeannine Breedlove Image

What prompted you to start using FINSYNC?

We were looking at buying software and using local bookkeepers, but Lead Institute was a FINSYNC customer before they merged with Orchard, a faith-based non-profit in Atlanta. Orchard advises those who are interested in starting similar non-profits, and eventually, they ended up recommending this platform for our organization.


Do you have a financial institution connected to FINSYNC?

Most of our transactions go through our synced business checking account. Jeannine will go into the platform and categorize the transactions. This automatically syncs and is very simple to use.


Tell me about your company.

I am the Treasurer of a local non-profit organization called Grace Abounds Rescue Mission, which was started by Jeannine Breedlove. In the summer of 2021, Jeannine had a secure job as a children’s ministry director. She got to know one of the kid’s mothers that were involved with the ministry and were fighting a battle with drug addiction. This young mother was in a terrible cycle of going to rehab and then using drugs again over and over. Sadly, this woman was in a fatal traffic accident that cost her her life and left her children without support. 

Jeannine decided to do something about this. So she quit her day job without a life jacket and lived off her savings, eventually starting Grace Abounds. This is a two-year residential life and spiritual recovery program for women in the county. We now have a nice house in town, and the women are doing great. 


What are some of the challenges you’ve faced as a small business owner?

In the beginning, the challenge was not to reinvent the wheel. Jeannine had a friend in California who ran a similar program, and she created Grace Abounds, which was similar to what was working for them. 

Fundraising is always a challenge for non-profits. Unfortunately, the need for support is there in our community. We have slowly created recognition. Jeannine has given us legs, and we are now thriving. We are very grateful to Jeannine and this ministry. 


What are the biggest benefits your business has experienced using FINSYNC?

Simplicity. I am not an accountant by training, but FINSYNC was easy to navigate credit and debits and a financial management system. We found it to be very time efficient and easy to use. 


Have you utilized FINSYNC’s customer service?

Yes, your customer support is another strength for us. They are very effective and patient in helping us get set up and use the system. Since then, we have had very few issues, but if we do, they respond very quickly. 


How has FINSYNC saved you time?

One of the most important benefits we get from our FINSYNC  relationship is the handling of our payroll and all federal and state payroll withholding and tax reporting. With the FINSYNC payroll processing system, it is incredibly easy and inexpensive!


What advice do you have for those thinking about owning their own business?

If anyone is thinking about starting a faith-based non-profit, check out Orchard. Between FINSYNC and Orchard, we are able to touch the lives of people directly in our community. 



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