Use CollectEarly™ to Grow Your Business Faster With Less Time and Lower Costs

As a small business owner, you are likely familiar with the ebb and flow of cash flow. Chances are you have even experienced periods where cash flow was sluggish. Even when business is booming, there may be times when having quicker access to outstanding invoices could move your business forward.

 

If you find yourself in a situation where you want to be in the driver’s seat on your cash flow, there are solutions available to help you take control. That is why we developed CollectEarly™.

 

What Is CollectEarly™?

 

As most business owners know, accounts receivables are a critical area prone to cash flow challenges. Invoices can often take weeks or months to get paid, leaving businesses in a bind. Many owners explore alternative payment methods so they can grow their businesses faster.

 

CollectEarly™ is a product offered by FINSYNC that allows businesses to get paid on their invoices in as little as 4 hours – so they can grow faster and farther. Get started with the FINSYNC Complete Solution and sync bank accounts in minutes. When you send your invoices to your customers, you will be given the option to CollectEarly™. With just a few simple clicks, you can have access to more money in your pocket more quickly.  

 

CollectEarly™ Lowers Costs

 

At our core, FINSYNC is a payments platform where businesses can process payroll, automate accounting, and manage cash flow. In addition to being an excellent tool for simplifying your company’s financial management, we help customers CollectEarly™ on invoices before they are due at a lower cost than collecting via credit card. 

 

Partner banks, credit unions, and institutional investors power our innovative financing solution to provide funding and ensure your business gets paid faster, saving you time and money.

 

Steps to CollectEarly™

 

1. Once your customer accepts the invoice, FINSYNC offers the option to CollectEarly™

2. The cost is 2.5% of the transaction amount (less than most credit card transactions)

3. You can have the money in your account in 4 hours or less

 

It is that simple!

 

One of the best things about CollectEarly™ is that there are no hidden fees. The 2.5% transaction fee is the only fee, and it is less than what you would pay for most credit card transactions. CollectEarly™ is a system designed to help customers get their money much faster.

 

Conclusion

 

It is a great time to be an entrepreneur! At FINSYNC, we know how it feels when cash flow is your number one concern. You are busy running your business, and managing all those payments takes up a lot of your most precious resource – time. 

 

CollectEarly™ and collecting on-demand is vital for any business owner who wants peace of mind knowing that they will get paid sooner rather than weeks later so those funds can be put to work helping to grow the business. With CollectEarly, you can access capital as you earn it and use it when it is convenient for your business. Sync your bank to FINSYNC using our complete solution so you can start getting paid as early as today.

 

How FINSYNC Can Help

 

CO.STARTERS courses through FINSYNC can help turn your business idea or side hustle into a thriving business. On our website, you can also apply for a business bank account. The FINSYNC software allows you to run your business on One Platform – invoice customers, pay bills, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

Michelle Melekwe Fulton Banker Spotlight Interview

We are still witnessing the aftereffects of the pandemic, specifically around small businesses. Many people are turning to entrepreneurship as a way to provide for themselves and their families. According to a recent study, it is estimated that up to 17 million new small businesses will be formed in 2022. This surge in entrepreneurs is inspiring and provides hope for a bright future. However, this will be their first business venture for many of these individuals. And with any new experience comes a learning curve. So how can banks assist these first-time entrepreneurs and help them prepare for the challenges ahead?

This question is Michelle Melekwe’s main focus being part of the Fulton Bank team. Michelle succeeds at being a valuable resource for entrepreneurs. Since many unknowns come with starting a business, it can be challenging to know how to provide answers to questions you can’t anticipate yet. Read about Michelle’s path as one of Fulton Bank’s trusted bankers. 

 

What do you enjoy the most about your job?

I like the work-life balance. When I come to work, I can focus on work. Then when I go home, I can shut down and just concentrate on my home life. Most businesses run seven days a week from 8 am-7 pm, and there is no balance, so I am really grateful to have this.

What is your favorite thing about being part of the Fulton Bank team?

Fulton is very community-focused. We are all about supporting our community and our customers. 

We are focused on helping our community as they advance through their lives, and Fulton is helping us do that by broadening the services and products we provide to help our customers. 

How do you locate business owners that may be a good match for FINSYNC?

When I was first introduced to FINSYNC, I concentrated on the payroll aspect and immediately thought about one of my clients. They are a small business, not even a year old, and they had many payroll challenges. 

There are a lot of small businesses that want to understand how to do ACH payments and direct deposits with their payroll. There is a big learning curve, especially for individuals starting their first business. The world is changing, and companies need to be able to accept many forms of payments

What is your approach like?

My approach is to talk less and listen more. So I can understand the issue, and then I can bring up a solution. After a while, I build a rapport, and over time, I can dig deeper by listening to their issues. It can be about payroll processing, check cashing, account balances, account receivables, and so much more. With time and just listening, I am able to unravel when companies need help.  

Do you think your customers struggle with other software solutions?

I have come across several companies that have struggled with other software. Employees were not getting paid on time, taxes were not deducted correctly, and it was an ongoing situation. I am not an accountant, so I didn’t know how to assist with the multiple phone calls I kept getting. Fortunately, after recommending FINSYNC, the calls have stopped.

What do you like best about FINSYNC?

I love how FINSYNC makes it easier for our Fulton Bank customers. It is hard to just pass our business owners along to someone else, which results in all these fees and requests, which is not helpful. You make it easy on them and often take care of the technical aspects of transferring their accounts. I appreciate how after I give you the customer’s information, you take it over from there, and I know they will be successful. 

Honestly, I used to get several phone calls and emails every single day from some clients who were struggling to pay their employees, and after I handed them over to FINSYNC, I never heard back from them with any issues. Their problems are solved, their business is up and running, and it is now smooth sailing. 

 

Learn more about FINSYNC’s all-in-one cloud-based accounting platform.

Top Cybersecurity Trends Small Business Owners Need to Know

Cybersecurity is no longer an option for small businesses – it is a necessity. With so much of our lives existing in the digital space, small business owners must take steps to protect their businesses from potential attacks. 

 

Everyone can do a few simple things to stay safe online, like using strong passwords and being cautious about what information you share. This article will walk you through all the major threats that have emerged in recent years because being unprepared can have devastating consequences for your organization. 

 

Malware Attacks 

 

Malware is short for malicious software and refers to any harmful code installed on your computer without your knowledge. Malware can take many forms, but some of the most common types include viruses, Trojans, worms, and adware. Once installed, malware can damage your computer system or give hackers access to sensitive information stored on your hard drive. Always be cautious of links or downloads sent to you via email or direct message, as these may be malicious. If you’re unsure about a link, hover over it to see where it will take you before clicking on it.

 

Ransomware

 

Ransomware is a type of malware that encrypts or exfiltrates data and then demands a financial ransom, often cryptocurrency, for the data to be decrypted. Ransomware attacks can upset a small business’s digital infrastructure as they cause significant financial loss and downtime.

 

To protect your business from a ransomware attack, you should back up all of your data regularly. It would help if you also had security measures, such as firewalls and antivirus software. Also, employee education should be a priority. This alone will lessen the chance of someone clicking on a suspicious link or opening email attachments from unknown senders. 

 

IoT Devices 

 

IoT devices are connected to the internet and often collect and share data. Examples of IoT devices include thermostats, fitness trackers, and smart TVs. While IoT devices can be convenient, they also present a potential security risk. Hackers can gain access to IoT devices and use them to collect sensitive data or launch attacks on other devices on the network. 

 

Protection measures from IoT threats include purchasing devices from reputable manufacturers. You should also ensure that all IoT devices are properly configured and guarded with solid passwords. 

 

Denial-of-Service (DoS) Attacks 

 

This type of cyberattack is when an assailant seeks to make a machine or network resource unavailable to its intended users by temporarily or permanently disrupting services. DoS attacks can involve flooding the target with requests for information or resources so that it becomes overwhelmed and unavailable. 

 

Prevention of these types of attacks can be difficult, as they often exploit weaknesses in network infrastructure and take time to fix. However, there are some steps that organizations can take to reduce their vulnerability to DoS attacks. One is to segment their networks so that an attacker would need to compromise multiple systems to bring down the entire network. Another is to use techniques like rate limiting and traffic shaping to control the volume of traffic allowed to reach the target system. Finally, it is crucial to have a good incident response plan in place so that if an attack occurs, the damage is minimal, and systems are quickly returned to normal.

 

5G 

 

5G networks are the latest and greatest in wireless technology, offering faster speeds and greater capacity than ever before. However, they also present a new vector for cybersecurity attacks. 5G networks rely on small cell towers scattered throughout an area, making them more vulnerable to physical tampering. The high speeds of 5G make it difficult to detect malicious activity; therefore, more data can be stolen within a shorter period. 

 

One way for businesses to protect themselves from 5G-related attacks is to use a Virtual Private Network (VPN), which encrypts data and helps to conceal your location. Consider installing a firewall detection system. These systems work by monitoring traffic flows and identifying anomalous behavior. By analyzing traffic data in real time, a detection system can quickly identify potential threats and take appropriate action. Adopting these precautions can help ensure that your data remains safe even as 5G becomes more widespread.

 

Phishing Scams 

 

Phishing scams are still one of the most common types of cyber attacks, and they continue to be successful because they are constantly evolving. In a phishing scam, a hacker will pose as a legitimate entity (e.g., your bank, Google, or even the IRS) in an email or text message and trick you into clicking on a malicious link or attachment. Once you click on the link or attachment, the hacker will access your computer system. 

 

SQL Injection

 

SQL injection is an attack that allows attackers to execute malicious SQL code on a database server. This attack exploits vulnerabilities in web applications that use SQL databases. By injecting malicious SQL code into an input field, attackers can gain access to sensitive data, such as passwords and credit card numbers. They can also delete or modify data stored in the database.

 

To protect against SQL injection, developers should implement input validation, database security controls, and application firewalls. Input validation confirms that only valid data is entered into the database, and database security controls restrict access to the database and prevent unauthorized users from accessing sensitive data. Application firewalls block SQL injection attacks by inspecting traffic and filtering out malicious requests. 

In addition to these measures, container security tools provide an extra layer of protection by securing the environments where applications run, helping prevent vulnerabilities from being exploited within containerized infrastructures.

 

Man-in-the-Middle (MitM) Attacks

 

A man-in-the-middle (MitM) attack is when an attacker intercepts communications between two parties to eavesdrop on them or alter the communications without their knowledge. MitM attacks can occur over any communication channel, including email, text messaging, and even voice calls. In many cases, MitM attacks use public WiFi networks. 

 

Firstly, always check that the website you are visiting is using HTTPS. This means that the connection is encrypted and less likely to be intercepted by an attacker. Secondly, avoid using public WiFi networks as they are often not secure. If you must use public WiFi, use a VPN to encrypt your traffic. Finally, it is important to use secure communications protocols that employ encryption. By following these simple steps, you can help to protect yourself from MitM attacks.

 

Conclusion

 

As a small business owner, you are responsible for safeguarding your customers’ personal information. With the rise of cyber attacks, it is more important than ever to be aware of the latest security trends. Understanding the threats and taking steps to protect your data can help keep your business safe. 

 

Hackers are constantly finding new ways to exploit vulnerabilities in our digital landscape. Outdated software is one of the most common ways hackers gain access to systems. Assure you have the latest security patches, and consider investing in cyber insurance if necessary. Taking these steps can help create a safer environment for your business and customers.

 

How FINSYNC Can Help

 

FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

 

FINSYNC Spotlight Interview Sandi Purinton

We all know how it feels to be constantly bombarded with ads and sales pitches. Sandi knows this all too well, working in the insurance industry. However, she has found success by differentiating herself from other salespeople trying to make a quick sale. Instead, she builds trust and rapport with her clients, resulting in long-term relationships and repeat business. 

By taking the time to get to know her clients and their needs, Sandi provides them with the best possible service. Her caring approach is a breath of fresh air in an industry where it can be easy to get lost in the shuffle. It is also one of the reasons she has been so successful. Read more about Sandi and her company, The Insurance Connection, below. 

 

Tell me about your company and what inspired you to start.

We are a small independent insurance agency. I was originally inspired by my mom, who has worked in this industry for most of her life. She focused primarily on churches and nonprofits, introducing me to niche marketing

Our agency works a lot with churches and nonprofits. Honestly, I am not a very good salesperson. I am not going to pressure people. When I hear about classes that teach salespeople how to “overcome the objection,” I am simply turned off by that. I want to provide people with an education and be their trusted advisor. I want my clients to know I have their best interests at heart. I just don’t want to sell; we are constantly being sold from all walks of life.   

What are some of the challenges you faced in your previous job?

The legal industry isn’t very family-friendly unless you are a lawyer, and the support staff doesn’t get the opportunity to have flexible schedules. After the birth of my second son, I realized that the legal industry isn’t conducive to the type of mother I want to be. 

At this time, my mom had her own insurance agency. I reflected on the mother she was to me; she was able to be very present, available, nurturing, and supportive of her family. Shortly after I got my insurance license, I worked for my mom for about a year, and decided to open my own agency in 2015.  

What’s the best thing about being a small business owner? 

For most of my adult life, I worked primarily in the legal industry and social service. I worked as a paralegal for ten years. I worked in areas of law that helped people with personal injury, domestic law, etc. I have always had a heart for serving others. By starting my own agency, I can work with nonprofits that satisfy my desire to help others. 

What prompted you to start using FINSYNC?

All of my employees were previously contractors, which was easier. However, I was working for a non-profit organization with Dave Olsen, the President of Payroll for FINSYNC. So when it was time for me to make the switch to payroll, I reached out to Dave, who referred me to FINSYNC. He mentioned it would be a great way to grow, send payroll taxes, and support along the way. 

What are the biggest benefits your business has experienced using FINSYNC?

As a business owner who actually works in the business, I am not just an office administrator. To have that customer service on the phone when I have a question is a tremendous resource for me. I also love to support a local company instead of large conglomerates, and knowing Dave personally, all of these things played into my decision to choose FINSYNC.

What financial institutions do you have connected to FINSYNC?

Truist was a merger between BB&T and SunTrust, and that merger really affected our syncing issues. I was pleased with the support I got from FINSYNC. They went in and manually updated items that weren’t syncing because I was overwhelmed by it. It was really stressful, but when I reached out to you, you were phenomenal.

How does having FINSYNC connected to the accounts mentioned above make your business life easier?

I have noticed how the platform has changed and evolved. I really appreciate that FINSYNC doesn’t charge extra for certain features. Again it is one of those sales things. We are charged for every little extra feature. We are constantly being sold in our society. When someone notices that people are using that feature, then all of a sudden, they want to charge more for that. 

What advice do you have for those thinking about starting their own business?

You need to have a full plan in place. Starting a business is not for the weary if you depend on it as your full-time income. There are many things to figure out, and no playbook exists. It takes a lot of research, dedication, and planning.

 

FINSYNC updates your payment transactions in real-time as you run your business. Take control of your cash flow management today!

Expedite Electronic Payments with FINSYNC’s Digital Lockbox

Is your business still depositing checks the old-fashioned way? If so, you’re not alone. Luckily, a payment solution can help expedite the process: FINSYNC Lockbox. 

With Lockbox enabled, your customers who desire to pay via check will see your Lockbox address on your invoices. The paper checks are routed directly to us. We convert them to ACH payments and match the payment to its invoice in your FINSYNC account. 

Lockbox eliminates the need for you to spend valuable time processing and reconciling your accounts. Whether you receive a few checks or hundreds of monthly payments, Lockbox allows you to receive this money quickly and easily without touching envelopes or manually making bank deposits.

Learn what Lockbox is, how it works, and the advantages it can bring to you and your organization.

What Is Lockbox?

Lockbox is traditionally a service offered by banks only to large companies that receive many check payments. Your business adopts the service, and the bank receives your checks at a PO box they control and then deposits them for you.

FINSYNC’s Lockbox is available to all subscribing businesses, regardless of size or check volume.

Simply enable FINSYNC’s Lockbox on your invoice settings, and you’ll see your remittance address (mailing address) has changed to an Atlanta PO box controlled by FINSYNC.

Besides being available to small businesses, FINSYNC is also unique in offering a Lockbox that is tied to your accounts receivable in your accounting software. When a check reaches your FINSYNC Lockbox, it’s automatically applied to the invoice (changing its status to paid), and the corresponding bank deposit is already matched to the invoice.

In other words, you no longer have to go through unidentified deposits on your bank statement and match them to invoices!

Companies today are always looking for ways to streamline their operations and reduce costs. One way to do this is by automating your payment process. This can save your organization considerable time and money and provide greater control over your accounts. 

At its core, Lockbox is a payment processing service that streamlines the accounts receivable process for businesses. 

How Lockbox Works

Businesses that use the FINSYNC Platform can take advantage of our company’s existing P.O. Box to receive payments. Your customers will first mail their checks to the address indicated on the invoice. The remittance documents are scanned, and the payment information is captured automatically. The amount is quickly transmitted to the business account, making it easy to keep track of incoming payments. The cost is only $1.00 per check deposited, scanned, and matched to a transaction on your behalf.

Here is a snapshot of the Lockbox process offered through FINSYNC.

lockbox graphic

Lockbox enables gig workers, digital nomads living abroad, and organizations with corporate clients in the US to get paid quickly. You must be a subscriber of FINSYNC’s Payments plan ($10/month) to use Lockbox. There is a $1 per check-deposited fee thereafter.

Advantages to Lockbox

There are several advantages to using FINSYNC’s Lockbox service to collect paper checks. We have listed a few ways this feature can help you stay ahead with your business’s financial management. 

Reduced processing time: When checks are sent directly to a business, they may need to be sorted and deposited manually, which can take time and potentially visits the bank. Checks deposited into a lockbox are typically processed faster, allowing business owners to skip the hassle of accepting paper checks.

Improve cash flow management: Since the funds are available more quickly, businesses can better manage their expenses and avoid bouncing checks or incurring late fees.

Fewer accounting errors: Having a third party handle check deposits can help to reduce accounting errors. 

Increase worker efficiency: Using a lockbox service can free up employees’ time that would otherwise be spent matching unidentified deposits or visiting the bank.

Conclusion

Despite the move towards digital invoices and payments, paper checks are still extremely popular in the United States. Some sources say 50% of all business-to-business transactions are still processed via check. Used by businesses of all sizes, Lockbox is a service offered by FINSYNC that allows customers to outsource the processing of their payments and can be a great way for businesses to streamline their payment processing and get paid faster.

 

Enable FINSYNC’s Lockbox, which is accessible for businesses of all sizes, to save you time for what matters the most.

FINSYNC Spotlight Interview With Jaipal Nimmala

Jaipal’s decades of experience in his industry give him a unique perspective on what it takes to succeed. He attributes this success, in part, to never staying still for too long and constantly striving toward greater heights with every new challenge he faces. 

 

Being able to leave one’s comfort zone and embrace change is an essential skill that all entrepreneurs should adopt. A good business owner needs to have an open mind and willingness to learn new things so that when opportunities or obstacles come into play, they can smoothly navigate their company toward success. 

 

Tell me about your company and what inspired you to start

 

I was previously working in IT for many years, and I wanted to start my own company, Jai Consultancy, because I am very familiar with all the systems and working with clients. I primarily focus on creating IT projects with our clients, usually through the Prime Vendor or point person. 

 

I manage all the technical support and system administration in addition to monitoring activities, planning, projections, and any programming within this system. The Prime Vendor is who has the contract with the client and then with my business. I work for the Prime Vendor, completing all the technical support projects. 

 

What are some of the challenges you’ve faced as a small business owner?

 

Becoming an expert very quickly in all the different technologies and organizations. I can never stay in my comfort zone and stick to just one platform. I have to be ready to pivot and become proficient in new software in a few days.

 

For example, suppose a company decides to start implementing IT Modelization. In that case, I have to be ready to learn the technologies to an expert level very quickly and ensure their systems will be able to respond seamlessly.

 

What’s the best thing about being a small business owner?

 

I think it is important not to rush the growth of my business. I prefer not to accept lots of contracts and hire people immediately. Growth will happen eventually. I will never compromise on quality.

 

What prompted you to start using FINSYNC?

 

Soon after starting my company, I began looking for a payroll service. I didn’t want to just send paychecks without researching the right way to pay people. So, I went to Fulton Bank and asked if they had a payroll service they could recommend. 

 

Heather with Fulton Bank quickly got back to me and referred me to FINSYNC. 

 

What are the biggest benefits your business has experienced using FINSYNC?

 

FINSYNC is very smooth and easy to use. Last week, I had to run my payroll, and I could complete it in just one or two clicks. I really appreciate this expediency. 

 

What financial institutions do you have connected to FINSYNC?

 

I went to Fulton Bank for advice with payroll because I knew they were invested in their community and would have a good recommendation. Heather was happy to help, and I am very grateful. 

 

How does having FINSYNC connected to the accounts mentioned above make your business life easier?

 

I recently asked about adding 401K to my payroll processing system and if FINSYNC would be able to support these deposits. Fortunately, yes, it handles 401K, which is great. Other payroll services do not do it. If they do, they have to integrate with a third party that charges their own fees. I like that FINSYNC can handle both, so soon, I will open and connect this type of plan. 

 

What advice do you have for those thinking about owning their own business?

 

Have patience and know your industry knowledge. Before starting a business, one must understand it inside and out so you can easily identify hiccups when they appear.

 

How FINSYNC Can Help

 

FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

Spotlight Interview – Rhonda Lynch With Juniper Outpost

In a world of big box stores and online shopping, it can be easy to forget the importance of local businesses. Recognizing the vital role that small organizations play in our economy is a mission that WaFd Bank and FINSYNC do not take lightly. By working together, this partnership enables our communities to remain vibrant and thrive by providing small businesses with the resources they need for success.

 

When Juniper started, Charlotte had this very thing in mind. Charlotte has a considerable drive to support local artists and source her products from neighborhood companies. She plans to create jobs and help keep money circulating within the local community, which can have a ripple effect that helps support the entire local economy. Rhonda, Charlotte’s mother, runs the back office and details their story below.  

 

Tell me about your company and what inspired you to create it.

What started as an ‘idea’ has transformed into a full-on family-run operation. Owner Charlotte Sirianni and her husband David run a small boutique store called Juniper Outpost (JO).

 

JO is proud to support more than 30 artists from the tri-state area. Artists have the opportunity to offer some of their work along with the merchandise Charlotte has curated for JO. The community of Mesquite, NV, and the surrounding area are enjoying shopping at JO, and their support is what makes JO a success.  

 

What are some of the challenges you’ve faced as a small business owner?

Some early challenges JO faced included shop design and product selection and making sure our record keeping was sound and, most importantly, accurate. Something that new business owners may not grasp but is important. If you know you need a new solution, don’t rush the decision so you can get the right software that is the right fit. If people give more thought to other accounting platforms other than the most prominent solutions, it will benefit them in the long run. 

 

What’s the best thing about being a small business owner? 

At the top is how the community has embraced JO. From the Chamber of Commerce to her customers. All have encouraged Charlotte to continue on her path and reaffirm the need for a specialty/gift shop in our town of approximately 23,000. Residents were looking for more shopping opportunities. 

 

What prompted you to start using FINSYNC?

Charlotte needed to commit full-time to managing and running JO, so she asked me to assist with the office work. I took over what she had started in Quickbooks Online for payroll, accounting, and interface to the point of sale software Clover. When I took on some of these duties, I found that QBO was quite robust in functionality but not as intuitive as it might be for a newer user. However, Quickbooks did not have useful online help and available support, which was not working well for us. QBO was difficult just to walk in and easily understand. 

 

What are the biggest benefits your business has experienced using FINSYNC?

One of the many benefits is that the breadth of functionality in FINSYNC meets the needs of JO, and the application is intuitive for the person learning and using FINSYNC. The interfacing with our bank and business credit cards is a big plus. These interfaces are expected to significantly reduce the office’s individual transaction entry/maintenance. 

 

What financial institutions do you have connected to FINSYNC?

Our Business Bank account is with WaFd. Heidee Draney, a personal banker with Washington Federal Bank, played an important role in introducing Juniper Outpost to FINSYNC. She introduced us to the team and coordinated our demo. Heidee was instrumental in turning us on to FINSYNC, and we are grateful for her efforts and follow-through.

 

How does having FINSYNC connected to the accounts mentioned above make your business life easier?

As mentioned, the auto interface reduces manual transaction entry and maintenance.  Reducing the chance of human error. Third, JO has over 30 commissioned artists’ payments each month, adding efficiency for both our Artists and JO. Reduced subscription costs are also a plus. 

 

What advice do you have for those thinking about owning their own business?

GO FOR IT!!!  Trust that you have what it takes. Complete a business plan. Understand the business you plan to open, ask for help, and simplify the operation. This is where FINSYNC and its auto transaction interfaces and functionality will be useful. Let me add we expect to use the payroll processing system as we hire employees, which is another significant advantage. Keep as much of your solution as possible with one reliable vendor.  

 

Is there anything else you would like to share with other potential and actual small business owners?

Have fun, be patient with yourself, and know your community wants you to succeed. Don’t overlook the value of complete and accurate record-keeping. Use automation, such as what is offered by FINSYNC.

 

 

FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

8 Advantages of Implementing Digital Invoicing for Your Business

In today’s world, it is essential to be efficient and effective with our time. Paperwork is a hassle, and fortunately, there are ways to get it done without losing days, wearing down our patience and productivity. One solution for this would be implementing a digital invoicing system, which allows a quick transfer of funds between computers automatically or upon request.

 

Digital invoicing or electronic invoicing (e-invoicing) allows companies to electronically transfer bills between one another without having a physical paper trail slowing the process. Speed and efficiency are paramount, which is why more and more companies are looking to ditch traditional paper invoicing in favor of digital options. Using tools like an invoice generator can further streamline the process, ensuring accuracy and saving valuable time. Here are eight advantages of switching to a digital invoicing system for your business. 

 

Lower Expenses

 

Implementing a digital invoicing initiative will allow businesses to save money by cutting out the printing, paper, and postage costs.

 

If you are worried about losing the personal touch that comes with sending paper invoices, never fear; you can always include a handwritten message or add your company logo to your digital invoices to provide a professional and polished look.

 

Speed

 

The most obvious advantage of digital invoicing is that it is much faster than its paper counterpart. Once you have created your invoice and input the necessary information into the software, the system will take care of the rest, generating and sending invoices in a matter of seconds. 

 

This process can be a huge time-saver, especially for businesses that regularly send out large volumes of accounts payables. Imagine having to print off an invoice, stuff it in an envelope, go to the post office to mail it to a client, all to find out you made an error and now have to restart the process from the beginning. Time to move away from this outdated and extremely slow system. 

 

Audit Trail

 

For businesses, invoices are an essential part of day-to-day operations. These documents not only track payments and purchases but they are used to provide proof of delivery or service. However, without an audit trail, it can be difficult to spot errors or view the history of an invoice. 

 

An audit trail records all the steps to create an invoice, from origination to completion, with time stamps documenting each stage. Having an audit trail, you will easily be able to identify potential mistakes, view the invoice’s history, or even track down a lost document. 

 

Reduce Fraud

 

Digital invoices are very difficult to forge or alter. That is because digital invoices employ encryption software with multiple built-in security features, making it difficult for anyone to tamper. These features help reduce fraud and ensure that businesses are paid for their products and services. 

 

One such security feature is a digital signature. A unique code is assigned to each invoice, and the authorized recipient can only decode it. This signature acts as a “seal of approval” and helps to ensure that the invoice has not been altered in any way. 

 

Save Space

 

Another advantage of digital invoices is that they take up less storage space. With paper documents, you need to find a place to store them where they won’t get damaged or lost. The more documents you have, the more challenging this feat will be. 

 

With digital files, you can store them on your computer or in the cloud, making them much easier to store and categorize when you need to revisit them. In addition, cloud-based storage makes sharing with clients and colleagues easy and fast, so making the switch is a great way to save space and increase productivity in your business.

 

Improve Cash Flow Management

 

Due to the advent of digital invoicing, payments are received much sooner. This is a significant benefit when managing cash flow, as businesses can access the funds they need more quickly. 

 

As discussed in previous articles, managing cash flow is essential to keeping operations running smoothly. Therefore, receiving payments on open invoices as swiftly as possible is critical to guarantee you have enough liquid cash flow to pay employees and vendors 6-10 months down the road.

 

A healthy cash flow helps to avoid penalties and late fees and illustrates to creditors that you are a responsible and reliable borrower. Not to forget, timely payment of invoices helps to build and maintain good relationships with suppliers and other business partners.

 

While managing cash flow can be challenging, it is essential to the success of any business. And ensuring timely payment of invoices can help keep your operation running effectively and avoid many potential problems down the road.

 

Lower Your Carbon Footprint

 

An overlooked reason is that electronic invoicing is more environmentally friendly than traditional methods. By eliminating the need for printing, paper, and postage, businesses can reduce their carbon footprint and do their part to protect the planet. And with more and more consumers becoming concerned about sustainability, switching to digital invoicing can also be a great way to boost your company’s green credentials.

 

Easily Trackable

 

The competition in all industries is fierce, and in order to compete, businesses need to find ways to improve the level of service they provide to their customers. By moving to a digital system, companies can direct their customers to an online portal where they can track their invoices and receive support from customer service

 

Going the extra mile can be valuable for customers who frequently have questions about their invoices or need help tracking their payments. As a result, switching to digital invoicing can be a win-win for both businesses and their customers.

 

As detailed, switching to digital invoicing offers plenty of advantages. Not only is it more efficient and convenient for both businesses and customers, but it also helps to reduce paper waste and save money in the long run. The digital age is upon us, so why not give yourself every opportunity to succeed?

 

FINSYNC’s accounting platform offers digital invoicing that simplifies your cash flow management and automates your payments and invoices to save you time and money. 

Jim Floyd Fulton Banker Spotlight Interview

Jim Floyd with Fulton Bank knows that partnerships are essential, especially in business. Organizations can pool their resources and knowledge to achieve their goals by working together. A partnership can also help spread support when starting a new business, making the venture more likely to succeed. 

 

Of course, choosing the right partner is essential to forming a successful partnership. Jim has been very happy with the Fulton Bank/FINSYNC partnership. He has been a great resource to small businesses and is proficient in asking the right questions to determine if they would be a good fit for FINSYNC. Read more about his process below. 

 

What do you enjoy the most about your job?

 

I would definitely say working with the audience base that we do, especially with so many small business owners. I like that we work with them from the infancy stages and watch them grow. I have always enjoyed working with the little guys, and then after a year or two, hopefully, they aren’t little anymore. 

 

There are a lot of things to do out there; if you have a passion for something, you can more than likely make it into a business if you put everything into it. Some companies today weren’t even available when I was a kid. 

 

What is your favorite part of being on the Fulton Bank team?

 

I have been with Fulton for seven years. Through college and being out and about, I like that it is a small enough bank where you don’t feel like just a number. There is always a path to the next step. But we are not a small bank, so we still get a foothold and are a fairly recognizable brand.

 

How do you locate business owners who may be a good match for FINSYNC?

 

Quite honestly, it is so basic in nature. FINSYNC has been a big help because we have never had a payroll service. We have always had direct deposit facilitation. But everything else, the whole nine yards, the accounting, bookkeeping, taxes, and insurance, we have never been able to offer that in a full suite. So when I am talking to a business owner, I ask them how their payroll looks today. Are they still cutting paper checks? Are they paying for a big company to handle their payroll? 

 

What is your approach like?

 

I tell them that we partner with a payroll company, and it is co-branded, so there is still a Fulton Bank touch. Then I mention this partner also specializes in the cash flow space. 

 

I ask them if they want to schedule a demo and try something new. It doesn’t cost anything, and you guys take it from there. 

 

Do you think your customers struggle with other software solutions?

 

Yes, some people like the interface other software has but don’t like the à la carte charges. Also, other customer service teams are not there to assist. 

 

So, the service with the FINSYNC partnership is parallel with Fulton Bank’s customer service. 

 

What do you like best about FINSYNC?

 

Internally, it is a process in which I know I can scratch the surface and get someone’s interest, and then FINSYNC will take care of them from there. I like that the partnership process is easy and smooth. You do an excellent job of keeping us in the loop and taking care of the customer. 

 

Jim is a shining example of what can happen when individuals work together. Companies, when correctly aligned, can create a win-win situation that benefits everyone involved. 

 

How FINSYNC Can Help

 

FINSYNC allows you to run your business on One Platform. You can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help your business start, scale, and succeed, contact us today.

 

Vanessa Sablon – Business Services Manager at Space Coast Credit Union

Cash flow management problems still occupy the top spot for why small businesses fail. Doing everything we can to help small business owners secure their cash flow is why Space Coast Credit Union and FINSYNC have formed a promising partnership.

 

SCCU’s Business Advisors are a valuable asset to the community. Vanessa Sablon manages this team, and their job is to help develop small business owners. Vanessa has been with SCCU for over three years, and she loves what she does. Learn more about Vanessa’s journey with FINSYNC below.

 

What do you enjoy the most about your job?

 

I enjoy that I get to create the tools our team uses to support our Business Members. We started conducting workshops last year on the most popular topics business owners need help with. Some of these topics are successfully launching your small business, branding your business, taking on new employees, and hiring a bookkeeper.

 

These workshops are free and open to all business owners, whether they have a membership with us or not. These workshops and our coaching program showcase how SCCU is passionate and dedicated to serving our members. We help many start-up business owners who are great at providing their services but may not be familiar with all the aspects of being a business owner, such as managing their cash flow or tracking their expenses.

 

What is your favorite part of being on the Space Coast team?

 

I love that we are really passionate about helping and developing our Small Business Members. You always hear financial institutions say they help small businesses grow through financing or merchant processing, and we do that as well; however, what is unique about SCCU is we also help small businesses grow by providing coaching and consulting to give structure for not only growing the business but developing the business owner. I like that we listen to what our business members need through Business Advisor interactions to collaborate with the business owner and develop a strategy for growth.

 

How do you locate business owners who may be a good match for FINSYNC?

 

Our Member Service Specialists, the equivalent of a teller, and Business Advisors take a consultative approach, seeking to learn about our business members to understand their needs and how we can help meet those needs. If we see a need for any financial services FINSYNC offers, we help get them signed up or get them in front of our FINSYNC team, whichever is appropriate.

 

What is your approach like?

 

We take a more personal approach that is specific to the member we are working with at the time and intentionally avoid using blanket statements to make a referral.  Our Member Service Specialists are great at this. They ask high-impact questions to learn about the business during transactions instead of just small talk to pass the time. They already have relationships with our Business Members, so their conversations are more natural. Recommendations come from an identified member need instead of company goals. 

 

Also, we have five Business Advisors in our entire footprint. We have 65 branches throughout the east coast of Florida, from Flagler and Volusia County down to Miami/Dade County. They use a consultative approach with members to learn about the business owner and how their business operates and transacts to ensure they only make appropriate recommendations.

 

Do you think your customers struggle with other software solutions, such as QuickBooks?

 

Absolutely!  Of the four workshops we have conducted, our bookkeeping workshop had the highest attendance so far. This area is a huge struggle, especially for those without a bookkeeping or accounting background.

 

We know many business owners are intimidated by QuickBooks and similar software. We used to recommend WaveApps because they had a free tier, but similar to QuickBooks, it can be intimidating. Now that we have FINSYNC, we can refer our members to a much more user-friendly software that we will recommend going forward. 

 

What do you like best about FINSYNC?

 

It is a user-friendly, reasonably priced, all-in-one solution to help the majority of our membership.  When our Advisors see a need where someone has struggled with their bookkeeping or payroll processing, we will use FINSYNC as a tool to refer.

 

FINSYNC allows entrepreneurs to run their businesses on One Platform. They can send and receive payments, process payroll, automate accounting, and manage cash flow. To learn more about how we can help businesses start, scale, and succeed, contact us today.

 

Apply For Business
Checking Account

Before you get started

1

We are not able to service these businesses at the moment:

  • Crypto Currency and Money Services
  • Privately Owned ATMs
  • Marijuana-Related
  • Gambling
  • Money Services Business
  • Business headquartered outside of the U.S.
2

At this time we are offering online business checking accounts through bank partners in these states:

  • Arizona
  • California
  • Idaho
  • Nevada
  • New Mexico
  • Oregon
  • Texas
  • Utah
  • Washington

Is your business in one of these states?